Pine Brook
Association's By-laws
THE ASSOCIATION
The purposes for which
the Association has been formed are to:
- fill the need for an
association of the residents of the area within the territorial limits of
the Association;
- represent such residents
before village, town and other governing bodies on matters that are of concern
to such residents including, but not limited to, application of and changes
to building, zoning and other regulations and codes;
- develop a spirit of cooperation
among all of such residents so that they may enjoy their rights of residence
in reasonable quite; and
- urge, as the need may
arise, the adoption by the appropriate governing body or bodies of measures
designed to improve the conditions of living in the area to the benefit of
the village, town and county as a whole.
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ARTICLE I
Territorial Limits
The territorial limits
of the Association shall include all that are within the following boundaries:
beginning at the
intersection of the centerlines of Larchmont Avenue and Boston Post Road, thence
west along the centerline of Boston Post Road to the east boundary line of the
City of New Rochelle, then north along said boundary line to the centerline
of Palmer Avenue, thence east along said centerline of Palmer Avenue to the
intersection of the centerline of Larchmont Avenue, thence south along the centerline
of Larchmont Avenue to the centerline of Boston Post Road.
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ARTICLE II
Membership
- Section 1: All adult
natural persons residing within the territorial limits of the Association
are deemed to be members of the Association.
- Section 2: There will
be two classes of membership in the Association--dues paying members and non-dues
paying members.
- Dues paying
members may engage in all Association activities, including but not limited
to, serving as a director, officer or member of a committee of the Association,
nominating and voting for directors of the Association, and, as authorized
to do so, representing the Association before governing bodies.
- Non-dues
paying members may only communicate with officers, directors and members
of committees of the Association and attend meetings and other gatherings
of the Association where members are invited to attend. With respect to
such communication an attendance at such meetings and gatherings, they
may be heard but may not further participate in the affairs of the Association.
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ARTICLE III
Dues
- Section 1. The annual
dues for dues paying members shall be fixed by the Board of Directors and
shall be on a household basis, regardless of how many members reside in such
household. Upon payment of such annual dues by such household, all members
of such household are dues paying members for the calendar year for which
payment has been made.
- Section 2. The annual
dues are payable on January 1 of each year for he calendar year commencing
on that date.
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ARTICLE IV
Meetings
- Section 1. There shall
be an Annual Meeting of the Association each year at a time designated by
the Board of Directors for election of members of the Board of Directors,
for receiving the annual reports of officers, directors and committees, and
for the transaction of other business. Notice of such meetings, signed by
the officer or director designated by the Board of Directors to do so, shall
be mailed or delivered to the last recorded address of each member at least
ten days before the time appointed for the meeting.
- Section 2. Special Meetings
of the Association may be called by the Board of Directors in its discretion.
Notice of any special meeting, signed by the officer or director designated
by the Board of Directors to do so, shall be mailed or delivered to the last
recorded address of each member at least three days before the date of the
meetng. No business other than that specified in the notice of meeting shall
be transacted at any such special meeting.
- Section 3. All notices
of meetings of the Association shall set forth the place date, tme and purpose
of the meeting.
- Section 4. All dues paying
members in attendance, in person or by proxy, ay any meeting of the Association
shall constitute a quorum for the transaction of business at that meeting.
- Section 5. Each dues
paying member of the Association shall have one vote upon any matter. All
matters shall be decided by a majority of the dues paying members present
in person or by proxy.
- Section 6. The order
of business at the Annual Meeting of the Association shall be:
- tabulation
of dues paying members present;
- presenting
and filing of proof of notice of the meeting;
- reading
of the minutes of the last Annual Meeting;
- election
of Directors;
- presentation
of reports;
- unfinished
business; and
- new business
The order of business at
a special meeting of the Association shall be determined by the officer or director
presiding at such meeting.
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ARTICLE V
Directors
- Section 1. The property,
affairs, business and concerns of the Association shall be vested in a Board
of Directors, consisting of nine directors, which may be increased or decreased
at the discretion of the Board to from nine to fifteen directors. Upon election,
the members of said Board shall immediately begin to perform their duties
and shall continue in office until their successors shall be duly elected.
- Section 2. At each Annual
Meeting, a number of directors equal to the number of those whose terms have
expired and additions to the number of directors shall be elected for a term
of three years, and any vacancies which have occurred shall be filled for
the remainder of the term of the former director.
- Section 3. The Board
of Directors shall have the power to:
- hold meetings;
- audit bills
and disburse fund of the Association;
- print and
circulate documents and publish articles;
- correspond
and communicate with governng bodies and other assocatiations;
- employ agents;
- take other
measures as may be proper and expedient to promote the objects of the
Association and best protect the interests and welfare of its members;
and
- carry on
such duites as are specifically prescribed in these by-laws.
- Section 4. A meeting
of the Board of Directors shall be held promptly following the Annual Meeting.
Thereafter, the President may, when he or she deems necessary, or the Secretary,
at the request of at least three members of the Board, shall, issue a call
for a meeting of the Board upon at least two day's notice.
- Section 5. A majority
of the members of the Board of Directors shall constitute a quorum for the
transaction of business. Such majority can be obtained from members present
at the meeting either in person or by telephone. In the event there is no
quorum the members present in person or by telephone may still transac business,
but such transactions of business shall not be effective until they have been
ratified by enough directors to constitute a majority of the Board of Directors.
- Section 6. Whenever any
vacancy shall occur in the Board of Directors, including a vacancy caused
by the Board increasing the number of directors, it shall be filled without
delay by a majority vote of the remaining members of the Board. The person
chosen shall hold office until the next Annual Meeting.
- Section 7. If any Director
shall afil to attend three consecutive meetings of the Board of Directors
held in Larchmont over a period of at least six calendar months, that Director
shall conclusively be deemed to have resigned as of the end of the said fifth
meeting, thereby creating a vacancy in the Board of Directors which shall
be filled in accordance with this Article.
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ARTICLE VI
Officers
- Section 1. The officers
of this Association shall be a President, two Vice Presidents, one of whom
shall be designated President-Elect, a Secreatary and a Treasurer. There may
also be a Chairman of the Board.
- Section 2. The Board
of Directors shall elect all officers at its first meeting, following the
Annual Meeting, for a term of one year then commencing and until their successors
shall be elected.